Having a digital HR is synonymous with advancing and adapting to a new format for recruiting, training and evaluating professionals using HR tools with automation to streamline processes and make them even more efficient and strategic. Tools used in human resource management
This is the technological era, which has invaded the world, has brought innovation and increasingly significant improvements to a department that has reinvented itself throughout the year — above all, due to today’s new ways of working.
So, in this post you will better understand the relevance of having a digital HR to help managers in the area in their challenges and journey, as well as 11 HR tools and how these solutions work.
HR Tools: Why Use It?
Every tool developed has the objective of optimizing processes and increasing efficiency through automation — the manual work that gives rise to activities carried out by a system or application.
And in a scenario where we have stages, processes, reports, forms, procedures and policies, HR (a department with a large volume of information) is among those that most need tools that make it possible to organize activities.
Considering that in the area of people and management there are subsystems, and that each one of them has a different attribution, not all of them will require a proper technological tool. Solutions to support HR processes are also based on methods and applications that can work very well. That’s what we’ll see next.
Top 11 HR Tools List
The HR department’s responsibilities are complex, as it concentrates the main aspects that concern the company’s management and how it relates to employees to achieve better results.
The role of HR is to be intermediary between area managers, employees or candidates for job openings and its strategic functions, easing conflicts, promoting good relationship and identifying the appropriate profiles to the functions of office . Tools used in human resource management
In this case, the HR tools exert a positive influence on their subsystems and support the processes that include Human Resources.
See now the solutions applicable to HR and the tools that can be used to help the company achieve the desired results!
Recruitment and Selection Tools
The selection’s challenge is to find the ideal profiles to fill the positions available in the company. It is necessary to cross the information and identify skills and abilities that are compatible with those required in some vacancies.
Thus, it is essential to have tools that help in this process.
1. Recruitment and Selection Software
An ATS – Applicant Tracking System or Candidate Tracking System, as is the case with Gupy – is not just a recruitment and selection software , but a system that helps all processes and provides the most important functionalities for an HR.
Its applications cover all stages of the selection process — attracting candidates, recruiting, selecting, evaluating and hiring — until the new employee is included in onboarding . Tools used in human resource management
A chatbot is a program that performs simple tasks, including automatic replying to messages.
He can also keep candidates engaged and up-to-date on the process, schedule interviews, send confirmation emails, etc. That is, a huge time savings on the recruiter’s side and a big improvement in terms of the candidate’s experience.
The gamification has the power to provide significant efficiencies in the recruitment process as an attraction and engagement tool. It also helps to quickly identify people with the right skills for a specific role.
In addition, it can be used to better connect, communicate and build relationships with candidates in the talent pool .
4. Selective process step generator
An organized and coherent selection process is a fundamental step for better results when choosing talent. Therefore, use the Selective Process Step Generator tool to build the steps that will help you find the perfect talent, considering skills, competences and profile.
HR Management Tools
Human memory is trained to retain information and remember key everyday tasks. It turns out that, in companies, the large volume of data, commitments and activities can overload and interfere with the completion of planning.
To help optimize your routine and ensure you keep to your schedule, see some tools that allow you to manage tasks with greater efficiency and agility. Tools used in human resource management
If you have many activities that require management and follow-up, Trello is the ideal tool because it allows you to create a project and all the steps involved in its planning — who, when, how, why, and how much will it cost the company.
Without the need to use an email, Asana is a software that allows you to produce a new project and manage its activities. Each step can be inserted in the project settings and be closely monitored by those responsible.
The possibilities for using task management tools to facilitate the work of the HR department are endless, helping to recruit, hire and fire employees, as well as provide training.
HR Strategic Planning Tools
To monitor the company’s strategy, considering objectives and goals, HR also needs to organize and plan. Therefore, to make the sector less reactive and more proactive, actions and tools must be used. This is the ideal way to direct efforts towards concrete and coherent results. Tools used in human resource management
7. Recruitment and selection diagnosis
A strategic tool that will help you is the Recruitment and Selection Diagnosis , where, by answering just a few questions, you will be able to analyze in depth the strengths and weaknesses of the process. To do so, outline actions, tactics and strategies to leverage your R&S.
8. HR Budget
To be efficient in planning, you must not forget the budget part. To achieve your goals, will you have to hire people, tools or implement new processes? All this you can plan in the HR Budget tool , and organize the area‘s finances in a strategic way.
Cloud Data Storage Tools
In the recent past, information was stored on computers and equipment installed within the company. Only in very specific situations, professionals were authorized to extract information for a device and use it outdoors.
With time and the advent of technology, new tools have emerged that allow access to important information from anywhere that has the internet. Thus, a selection process , for example, no longer needs to be exclusively carried out within the company.
We are talking about cloud solutions, which allow data to be stored in a virtual base, without the need and limitation of a physical environment. Thus, the cloud ends up storing information on the internet, securely and with online access. Tools used in human resource management
9. Google Drive
The giant Google has always thought about offering practical solutions to its users. Always ahead of its time, it developed Google Drive, to provide a cloud storage service with synchronization of all files.
This way, it is easy to edit documents and create presentations and spreadsheets, which can be edited in real time and shared among users.
Microsoft was not left behind and developed the OneDrive cloud system that stores and hosts various files through an account.
It is possible to configure the account so that the files are public (with unrestricted access), only for friends or defined users (some people who will have access to a certain folder or file).
Dropbox is another one that bet on the cloud storage format and offers users secure options to store files and documents, which can be shared according to the definition of access.
With these tools, the HR team is able to carry out the same recruitment and selection process in more than one unit of the company, maintaining the standardization of documents, even if some last-minute change or adjustment is necessary. Tools used in human resource management