What is digital transformation/Online business management systems

The home office, whether adopted by the company’s will or by greater forces, relies on technology to carry out tasks and communicate within a company. All this thanks to digital transformation!

Where there is threat, there is opportunity! The saying is old, but its approach has become increasingly current, and it defines the concept of digital transformation well.

From the situation we are experiencing, the need to implement the home office has become a challenge for entrepreneurs.

But on the other hand, this is a great opportunity for accelerating digital transformation in companies.

Accelerating digital transformation in companies

The comfort with the routine, the resistance and distrust that many had with technology are the main responsible for this delay. digital transformation

However, the practice of emergency home office, as a result of the covid-19 pandemic, took companies out of their comfort zone and stimulated adaptation to digital methods.

With the drastic reduction of physical processes and interactions, both companies and customers have become more receptive to technological approaches.

This was the trigger for the acceleration of digital transformation to occur and to present advantages related to employee productivity or company finances.

Online business management systems

The tool that was already a reality in many companies even before the acceleration of digital transformation , now becomes indispensable.

In addition to the need for digital control that the home office requires, this is a great solution for businesses looking to reduce expenses and optimize efforts .

Online management software automates manual processes, optimizing efforts. Thus, routine procedures are fully assumed by the software. digital transformation

A business management system is also capable of integrating your company from end to end. That is, by hiring just one software, it is possible to control all sectors.

This, in addition to being one of the reasons for reducing expenses, will also contribute to the alignment of your entire team.

Legalization of work from home

Although the home office — or teleworking — has been part of the Brazilian labor market for some years, it had not yet been formalized.

With the Labor Reform , this situation changed. In general, the home office worker acquired the same guarantees as an employee who is internally assigned to the company, such as:

  • collection of the INSS;
  • FGTS;
  • 13th salary;
  • vacation.

However, there are some differences. In fact, the place where the employee provides his services has become an  extension of the company .

Even if this professional needs to go to the institution’s headquarters from time to time to perform a job, receive training or attend meetings, he will continue to be a remote worker.

Workday control

According to the  new law , the home office service is not subject to the control of the working day.

For this reason, the remote employee does not receive overtime. However, the company and the employee can define how the  services will be monitored  through the tasks performed or by the working day.

Cost reduction for the company

Institutions that have adopted home office work have seen a decrease in spending on workers .

An example is the reduction of costs with the transport voucher. In this case, the professional only receives this benefit when he needs to go to the company. digital transformation

In addition, with more people working outside the institution’s premises, the need for more physical space, equipment and furniture is extinguished. Even the expense of renting rooms is reduced.

However, by means of an agreement between the parties, the institution can provide the equipment for the employee at home office or allow him to use the equipment he already has.

Flexibility to employees

As the legislation allows the control of home office services to be carried out through the  production of employees , these and the company will have more flexibility in their demands.

In the case of employees, they will be able to carry out their daily tasks and, after that, dedicate themselves to other matters – such as conducting courses and training.

On the other hand, the institution may ask the employee to increase their workload, in case of need, to deliver a project within the stipulated period.

Agreement for spending

All costs related to the provision of the home office service – such as electricity, telephone and internet – must be paid by the employer and this information must be written in the contract. digital transformation

It must also be defined between the parties how this control will be carried out and the payment of these expenses.

The contract may stipulate, for example, whether the costs will be paid directly or through a refund.

It is also possible that there is an exchange between the company and the employee: perhaps the employee prefers the company to pay for the monthly fee for extra software, which will help him in his services, instead of paying for the internet bill, for example.

Employee health care

Although the employee is not within the company, he still needs to be educated about safety standards and ways to maintain his mental and physical health .

These instructions must be customized according to the activity performed by the professional.

The same strict criteria adopted in the company regarding the issue of ergonomics, for example, must be followed in the home office. For this, the institution will have to analyze the work environment of these employees. digital transformation

In addition, there are still the risks of accidents at work that need to be identified and passed on to telecommuting employees.

To avoid misunderstandings in this regard, the company must include the worker’s obligations and responsibilities in relation to hygiene, safety and ergonomics standards in the contract .

In addition, the benefit of the corporate health plan is extended to employees working from home.

Of course, to maintain good health, the employee needs to eat well. For this, companies provide food vouchers for employees.

This benefit cannot be withdrawn from employees working at home. Especially if it is an obligation coming from a union rule.

However, if there is no normative guideline on this subject, the company and the worker can opt for this benefit or replace it with another.

all in writing

Throughout the text we made several references to the importance of having a contract that formalizes the  rights  and obligations of the employee at home office and of the company. This term will safeguard both parties to that business relationship. digital transformation

Among the most important clauses of this document are:

  • the way in which the frequency control will be done;
  • the regulation of work commitments that will be carried out outside the employee’s residence;
  • the rules on absences and service interruptions due to technical problems with work equipment, family emergencies and reasons of force majeure;
  • the guidelines on the distribution of tasks and the fulfillment of urgent demands;
  • the employee’s obligations in relation to safety at work;
  • the rules on the use of the company’s virtual equipment;
  • the rules on confidentiality with respect to confidential company information;
  • the  payment of fees .

Thus, the law on home office is an advance and points to a form of activity that will gain even more space in the corporate world.

It is up to companies to take advantage of this type of service and comply with the requirements of this legislation. digital transformation

digital point control

Nowadays, for almost everything there is an application solution, right? The famous apps solve problems for different segments and it would be no different when it comes to employee management.

A very useful technological trend in the home office is the use of people management applications.

Implementing a digital timeshare application , for example, is a solution for those who face difficulties in controlling employees’ working hours.

In addition, this technology simplifies the management of the time bank and automates all calculations , making it easier to close the time sheet.

With a digital time system, employees can clock in wherever they are, both through the app and the web.

This solution is a good alternative to control the workday at home , allowing remote management.

Digital timeshare apps like Tangerino also offer a variety of reports.

For example, suppose that, on a given day, an employee fulfilled the hours established as a rule, but was unable to clock in due to forgetfulness or lack of internet connection.

In this case, the app allows the recording of a time delay, with justification, which enters the system as a pending issue to be evaluated by the manager. digital transformation

virtual meetings

Perhaps this is the most prominent solution in the home office scenario. That’s because virtual meetings are the most efficient way to allow employees to interact with each other, similar to face-to-face meetings.

Furthermore, the modality proved its viability, dispelling the doubts that many people had about this technology .

Most professionals chose this tool out of necessity, but the truth is that there are many advantages behind this method.

As the virtual overcomes physical barriers, it also overcomes many implications and unforeseen events.

Possibly, we have all been through situations of delay in the meeting and with the instantaneity of the virtual environment, just pressing a button to participate in the meeting, a singularity that results in the reduction or absence of delays.

Flexibility of the workplace

The distrust that the need to adapt to virtual technologies brought to companies revealed to them that the home office is something very accessible and possible to be adopted.

Companies that still feel insecure about adopting this modality can make the workplace more flexible, offering the practice of home office eventually. digital transformation

In this way, it is possible to gradually monitor how the company and employees react to the new way of working.

If the idea brings good results, there will be a reduction in expenses with electricity and water bills, for example.

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