What is vacancy management its importance and Process

Vacancy management

Vacancy explicit knowledge. Knowledge management is about managing the jobs available in an organization . It also comprises several steps, including the registration and maintenance of vacancies, the screening of candidates and other actions inherent to the selection processes.

In this sense, the HR analyst is the professional who conducts this activity, with the human language. The objective of recruiting and selecting the most suitable profile for the vacancies. All of this according to the professional’s area of ​​expertise and considering the cultural fit with the company.

Vacancy management is also responsible for finding professionals who stand out in their positions. The human language. The objective, in this case, is to fill vacancies with qualified people who are already familiar with the organizational culture . This is a way to retain talent in the company.

In addition, vacancy management is linked to competency management and comprises the following processes:

  • Mapping and measurement: identifies soft and hard skills, in addition to their needs for the positions;
  • Selection: recognizes which candidates fulfill the necessary competencies for the role;
  • Assessment: based on competencies, the analyst considers whether the vacancies are properly filled by those who have the necessary skills to perform the functions that the position requires;
  • Development plan: creates a development plan based on competence, compiling actions necessary to qualify the individual profile of employees.

In this sense, Human Resources managers who develop strategies for recruitment and selection contribute to the organization’s success and to the satisfaction of the professionals who work in it.

How important is vacancy management?

Administering vacancies in a company is essential to take it to the desired level. After all, successful recruitment and selection processes form high-performance teams and qualify the organization. In addition, the company guarantees competitive advantages in the market .

On the other hand, poorly structured R&S processes result in wrongful hiring , generating inconvenience and losses for the organization. The main one is the increase in turnover rates .

Therefore, monitoring open opportunities allows you to understand which strategies are working in the recruitment and selection process and what needs to be reviewed and/or improved .

How to manage vacancies in the company?

Administering job opportunities at the company is important for the health of the business, but how to manage vacancies in practice?

1-setting deadlines

Start by analyzing past selection processes to map the time spent closing vacancies. This activity allows you to understand which positions require the most time to hire . In this analysis, try to identify whether any position required longer or longer than average deadlines. Setting deadlines is a solution to resolve this gap.

2-establish a control

To control deadlines, some companies opt for an action that is widely used in the Information Technology area: the SLA. it is the acronym, in English, for Service Level Agreement or Service Level Agreement.

This strategy establishes an understanding between the parties and defines the time required to deliver the agreed service. In the context of vacancy management, the SLA is the metric for defining which jobs are being closed on time and which are not. In this case, the leaders can make adjustments and improvements in the processes.

3-Consider using recruitment and selection software

Software allows you to monitor all phases of the process , provide important statistics and metrics for decision making, and improve the candidate experience . The result is the optimization of time, greater efficiency in hiring and total management of vacancies.

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